AIA KANSAS 2010 CONFERENCE & EXHIBITION
Topeka, Kansas 15-17 September 2010
Exhibits on 16 September
Capitol Plaza Hotel
Manor Conference Center
Sunflower Ballroom
AIA Kansas, a chapter of the American Institute of Architects, will host its annual conference and exhibition in Topeka, Kansas; 15-17 September 2010. With over 200 architects expected to attend, the exhibition is an opportunity to get your product/service out and into the hands of Architects, Specifiers and others in the design industry.
Exhibit Layout
Exhibitor Registration
Tentative Exhibit Schedule (March 2010)
Move in Wednesday, September 15th between 1:00 pm – 5:00 pm; Thursday, September 16th 6:00am - 8:00am
Exhibit Day - Thursday, September 16th – 8:00 am – 4:00 pm
8:30 – 10:00 am Conference Welcome with Exhibitor’s Showcase (Tentative) – After the Welcome by the our conference hosts, each exhibition will be given a short (very short) time to tell about what you will be exhibiting or what new products or services you have, or just let attendees know what booth you are in. The amount of time each exhibitor has will be determined by the number of booths we have.
10:00 – 11:00 am Break and Exhibits
11:00 am – Noon General Session (in Exhibit Hall)
Noon – 1:00 pm Lunch with Attendees and Exhibitors – this will be a sit-down lunch for both attendees and exhibitors. Exhibition fee includes two lunches (others may be added for an additional fee.)
1:00 pm – 2:00 pm Exhibits Open
2:00 pm – 3:00 pm General Session (in Exhibit Hall)
3:00 pm – 3:45 pm Break and Exhibits, Prizes and Giveaways
3:45 pm Exhibitor Move Out
7:00 pm – 9:00 pm Celebration of Architecture – presentations and awards – exhibitors invited to attend. Requires separate registration
Show Services Provided:
• 8’w x 10'd, piped and draped booth, table, 2 chairs, and signage.
• All exhibitors are listed in the on-line conference materials.
• An attendee list is e-mailed to exhibitors after show
• Floor is carpet
Electrical connections are NOT included; information on electricity will be mailed with your exhibitor packet.
Exhibitors Promoted Online
All exhibitors will be listed on the AIA Kansas website in the interactive exhibitor layout. As soon as your booth number is confirmed, your name and contact information will be added to the layout. It will include an email contact and a direct link to your website. The layout will be available for six months after the show to make it easy for our members to find you.
On site Exhibit Manager
Cytek Media, of Topeka, is our exhibit contractor. You will receive an exhibitor packet with information about additional furnishings, and set-up or tear-down assistance. Call Cytek at 785-295-4200.
Cost
$750 - single booth $1300 - double booth
Two lunches are included per booth, if you would like additional tickets, they are $25 each.
Allied members and 2009 Exhibitors receive a 10% discounts; if both 20%.
Liability:
It is expressly understood and agreed by the signing of the registration form that the Exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of the injury or damage to exhibitor’s person, display, equipment and other property brought onto the premises of the Manor Conference Center. The Exhibitor shall hold harmless AIA Kansas, the Capitol Plaza Hotel and the Monor Conference Center and their agents, servants and employees from any and all such losses, damages and claims. Exhibitors playing copyrighted music in the exhibit hall are responsible for all royalties.
Hotel
Overnight accommodations are available at the Capitol Plaza Hotel, 1717 SW Topeka Boulevard. 785-431-7200 or 800-579-7937. A special conference rate of $93 is available if you say you are attending the American Institute of Architects or AIA Kansas conference.
Cancellation:
A full refund of exhibit fees, less a $50 processing fee, will be issued if space is cancelled in writing prior to 1 July 2010. A 50% refund will be issued if cancelled in writing by 1 August, after which fees are not refundable.
Questions: Call Carol Maxim at 800-444-9853.
Sponsorship Opportunities
AIA Kansas offers sponsorships from $500 up for a wide-variety of events and programs - here is our Sponsorship Information; however, we are always willing to work with you to meet your needs and resources. For more information about these and other partnerships with AIA Kansas, call Carol Maxim at 800-444-9853.
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